July 2009
Board Members in Attendance
Brad Johns
Mark Crawford
Steve Reynolds
Mark Noll
Craig Swenson
ACC - Robb Thompson
Discussion
1) Tree hit by CR resident:
Resident reported the damage to the HOA and insurance company. The Board
opened a claim with the insurance company and the the HOA will be
reimbursed upon installation of a replacement tree. Replacement
will be late fall 2009. TruGreen recommended a maximum 4" tree due
to installation and required care of a tree of the same caliper than the
one that was destroyed. The Board will install a tree per TG's
recommendation.
2) Landscape: Landscape manager provided a
monthly report of work performed and ongoing irrigation repair issues.
Board directed G. Larson to have TG spray weed control and fertilizer.
3)
Traffic Signal at 23rd and Shaw Rd: Walk sign was installed on the
grass area near the entrance monument and sign lighting. Lighting
continues to vandalized with repairs and replacement required every
other month. Board will investigate replacing the lighting with
flush or relocate the lights nearer the sign.
4) Dues: Collections are still about $12,000
behind. Late notices will be mailed in late June.
5) CC&R Violations:
Numerous violations including boat parking, vehicle and trailer storage
and trees that are blocking views from homes in the Estates. Board
members will meet with the homeowners on each violation.
Adjourn meeting at 8:00 pm
August 2009
Board Members in Attendance
Steve Reynolds
Mark Noll
Craig Swenson
ACC - Robb Thompson
Discussion
1) Landscape: Receive a bid from TG to replace tree
that was hit. Board to discuss with the insurance company.
2) Trees: Request TGreen to
provide bid on replacing 13 dead and damaged trees.
3) CC&R Violations:
Ongoing with violation notices delivered to homeowners
4) Directed landscape manager
to turn off irrigation on Sept 1 and complete backflow testing.
Adjourn at 8:00 pm
September 2009
Board Members in Attendance
Brad Johns
Mark Crawford
Steve Reynolds
Mark Noll
Craig Swenson
ACC - Robb Thompson
Discussion:
1) Tree pruning at Estates home: Ongoing discussion
with homeowner and no progress.
2) Tree replacement: Bid from TG of $4,990
for 13 trees plus $1,490 for one tree of 4" diameter to replace the tree
hit by the car. Board to hold bids until fall.
3) Board directed the landscape
manager to solicit bids from other landscape contractors to replace TG.
Adjourn meeting at 8:00 pm
October 2009
Board Members in Attendance
Brad Johns
Mark Crawford
Steve Reynolds
Mark Noll
Craig Swenson
Bookkeeping: Mae Wisor
ACC - Robb Thompson
Discussion:
1) Reviewed actual to budget
financial statements: Collections are still ~$10,000 behind.
Board to continue deferral of all but essential projects.
2) Dues 2010: Board directed
bookkeeper to mail dues statements on Dec 1 with dues of 2010 due on Dec
31.
Adjourn at 8:00 pm
November 2009
Board Members in Attendance
Brad Johns
Mark Crawford
Steve Reynolds
Mark Noll
Craig Swenson
ACC - Robb Thompson
Discussion:
1) Lighting: Board received a proposal to
replace wiring and lighting at the entrance monument at CR and Shaw.
Direct burial wiring is bare in some places and the light fixtures
require continual replacement due to vandalism. Board to solicit a
second bid but defer project to 2010 due to budget constraints.
2) Tot Lot: All repairs
were completed and the structure was refinished. This is a project
that is required every other year. Board discussed adding more
benches and landscape to improve the area. No action was taken.
3) Janell Entrance: Board
discussed replacement of dead tree and other trees that have died and
were not replaced at the Janell Entrance. Board discussed
installing irrigation in this area to maintain the trees. It was
determined that the HOA does not own the area in question but will seek
an easement or permission from the homeowner.
4) Board is considering capital projects for 2010.
A list will be presented at the annual meeting in Jan.
5) Board member Brad Johns
tendered his resignation from the Board due to work related issues
overseas. The Board accepted his resignation and will post the
position on the website.
Adjourn at 8:00 pm
December 2009
Board
Members in Attendance Mark
Crawford Steve Reynolds
Mark Noll
Craig Swenson
ACC - Robb Thompson
Bookkeeping: Mae Wisor
Discussion
1) Reviewed final 2009 actual
to budget. Collections are still about $10,000 behind.
Spending was down in all budget areas per revised budget approved by the
Board in April 2009. The only expense that was above budget was
water. Use was down but costs of water was up.
2) Meeting
dates and times: The new meeting time for monthly board meetings
has been changed for 2010 to the first Thursday of the month at 7:00 pm
at Starbucks
3) Annual meeting: Jan 19 at the Puyallup Public
Library
4) Budget for 2010: Board will develop a budget and
will review via email prior to the regular Jan 7th board meeting.
5) Board elected to terminate
the landscape contract with TruGreen and hire Rich Landscape. Rich
offers smaller equipment, similar service, for a price that will end
up about equal to TG.
Adjourn 8:00 pm
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